Emergency Response Plan COVID-19 Pandemic Influenza
Emergency Response Team (ERT)
Travel Guidelines Implemented
Appendix A - IMCORP Health and Safety Communications - COVID-19
To: All IMCORP Staff
Updated: Mar 9, 2020
At IMCORP, we value the health and safety of our employees, business partners and the public. IMCORP has sought and will continue to seek alignment with the most current Centers for Disease Control and Prevention (CDC) guidance pertaining to coronavirus (COVID-19) precautions. It is IMCORP’s goal to share all available information concerning the virus and the methods used to limit transmission.
- If you are sick, stay home.
- Associates and contractors who have symptoms of acute respiratory illness should stay home and not come to work until they are free of fever (100.4° F [37.8° C] or greater using an oral thermometer), signs of a fever, and any other symptoms for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (e.g. cough suppressants.
- Notify your manager using IMCORP’s and your team’s call-in procedures.
- Consult with your manager and Human Resources regarding use of PTO and leave.
- Call a healthcare provider for advice.
- Notify your manager and Human Resources immediately if your healthcare provider confirms or suspects that you have COVID-19
- If you report to work when sick, you will be sent home.
- If you report to work with acute respiratory illness symptoms (i.e. cough, shortness of breath) or become sick during the day, your manager will separate you from other employees and send you home immediately.
- Practice respiratory etiquette and hand hygiene.
- Clean your hands often with an approved 60 to 90% alcohol-based hand sanitizer or wash your hands with soap and water for at least 20 seconds. Soap and water should be used preferentially if hands are visibly dirty. (See Figure 1)
- Cover your nose and mouth with a tissue when coughing or sneezing (or an elbow or shoulder if no tissue is available).
- Follow instructions at: coughing and sneezing etiquette
- Perform routine environmental cleaning:
- Routinely clean all frequently touched surfaces in the workplace, such as workstations, countertops, and doorknobs. Use the cleaning agents that are usually used in these areas and follow the directions on the label.
- No additional disinfection beyond routine cleaning is recommended at this time.
- Use disposable wipes so that commonly used surfaces (for example, doorknobs, keyboards, remote controls, desks) can be wiped down before each use.
- Take steps before traveling:
- Check the CDC’s Traveler’s Health Notices for the latest guidance and recommendations for each country to which you will travel. Specific travel information for travelers going to and returning from China, and information for aircrew, can be found at on the CDC website.
- Check yourself for symptoms of acute respiratory illness before starting travel and notify your manager and stay home if you are sick.
- If you become sick while traveling or on temporary assignment, notify your manager and Human Resources, and promptly call a healthcare provider for advice if needed.
- If outside the United States, contact a healthcare provider or use IMCORP’s overseas medical assistance company to assist in finding an appropriate healthcare provider in that country. A U.S. consular officer can help locate healthcare services.
- Limit risk if you are well but have been in contact with those who have or may have COVID-19.
- Refer to current CDC guidance for how to conduct a risk assessment of your potential exposure, which is based on travel and contact with people with COVID-19 symptoms.
- Follow CDC’s management recommendations in Table 2 based on your risk assessment.
- Notify your manager and Human Resources immediately if you have had potential exposure.
- Note that CDC updates its risk assessment advice on a continuing basis.
While some preparation, thought and action are required to ensure you stay healthy, based on the facts, there is a lot of fear and over-reaction to this virus. Compared to other viral outbreaks we experience during the annual flu season, the effects of the COVID-19 are generally mild. While there are some demographics that absolutely must take additional steps over the general preventative measures, a person with a normal healthy immune system is not likely to have much discomfort or adverse effects if they contract the COVID-19 virus. Unfortunately, this makes the transmission to the at-risk demographics greater. Even though you may feel well enough to come to work, the risk of spreading the virus to others, will likely lead to infecting someone with a compromised immune system.
Although facts are still being gathered, it appears this virus is harder to contract than the common cold or flu because airborne transmission, while possible, is not likely. If you have a normal healthy immune system and you do contract the virus, the effects are generally short lived and come only with mild discomfort, such as a low-grade fever for one day and some report almost no symptoms at all. Less than 1/5 of the population experience extenuating symptoms and they are the same demographics that are targeted during the annual flu season.
Just like all flu or other viral illness, if you are elderly, have a compromised immune system, have respiratory issues, heart disease or diabetes, you are at a much greater risk of having complications from this virus and need to take extra precautions in addition to those previously discussed:
- Stay home as much as possible
- Request a work from home status
- Restrict travel
- Avoid crowds
- Strictly avoid anyone who is coughing/sneezing or showing any signs of illness
If you are in an at-risk demographic and want to discuss an accommodation as stated above, please contact the IMCORP HR department as soon as possible to discuss options.
Everyone must pay attention for potential symptoms and take prompt action for their safety and the safety of others. If you notice any of the following symptoms DO NOT COME TO WORK, limit your contact with others to the greatest extent possible and contact your doctor, nearest immediate care facility or hospital as soon as possible. Calling ahead will help them be ready and they may have specific instructions to help limit transmission.
Appendix B - Subcontractor Communications
To: All IMCORP Subcontractors
Thank you for being a valued partner with Instrument Manufacturing Company (IMCORP). The IMCORP Safety Management Team has developed an emergency response plan to address changing health risks and to develop contingency plans that limits the possibility of interruption in service due to the COVID-19 pandemic. It is important to realize that although the risk to most of us is relatively low at this point, these precautionary steps are put in place to ensure the safety of our people and our business partners during continued operations. IMCORPS goal is to be fully prepared to effectively respond in the event of threat escalation and to ensure the health and safety of our employees, our business partners and our communities.
Please share this important information below with your employees supporting IMCORP immediately. Should you have any questions, do not hesitate to reach out to your IMCORP Project Manager or one of the contacts below.
IMCORP has a vested interest in the safety of our teammates and the general public. With the current Coronavirus (COVID-19) outbreak, we expect our contractors to provide qualified workers who are fit for duty to perform contracted work. In the spirit of working together in a collaborative manner, we are focused on avoiding exposure and the spread of this virus, or similar viruses, such as the flu.
We expect our contractors (Direct Contractors) to share this information with their employees, subcontractors, and adhere to the following:
Below are some general actions that individuals can take for prevention:
- Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer (minimum of 60% alcohol content).
- Avoid touching your eyes, nose and mouth with unwashed hands.
- Avoid close contact with people who are sick.
- Stay home when you are sick.
- Stay home if you have family members living with you who are sick
- Cover your cough or sneeze with a tissue, and then throw the tissue in the trash.
- Clean and disinfect frequently touched objects and surfaces.
More specifics can be found at the CDC website - https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/guidance-business-response.html.
Below is additional IMCORP-specific information to minimize spreading:
- Contract workers who are sick should not come to work at any IMCORP work site.
- Any contract workers that show signs of flu-like illness, particularly in communities where COVID-19 cases have been confirmed will be reviewed under a safety stand down and escalated to both IMCORP and Contractor management for resolution.
If for any reason, your company determines that an operational change effecting normal IMCORP operations is necessary, please contact:
|Ben Browne, CUSP
Sr. VP Business Development
Appendix C - CDC Source Links
- CDC’s situation summary page for COVID-19 provides the latest updates on source, spread, response, and recommendations.
- CDC’s USA Map for COVID-19 impact state by state
- CDC's latest guidance on mass gatherings.
- CDC’s prevention steps for the spread of coronavirus in homes and residential communities.